We've heard a lot about document imaging and we were wondering the different ways a copier scanner can image and store a document?
There are two ways a copier scanner can store, archive or forward a document. But first we need to explain the term copier scanner. This is a term used when a copier can perform a scanning function in order to facilitate document imaging. This feature on a copier is becoming more popular since studies have shown that 90% of an organizations’ information is still inaccessible by their computer systems. Document imaging provides reliable long-term storage for all kinds of documents including text documents, scanned images & graphics, CAD drawings, web files, and business records. Typically 15,000 pages and/or images can be stored on a single CD-ROM so you can eliminate the cost of onsite/offsite document storage. If your business is still residing on bulky paper (which is easy to misplace or lose) document imaging may be right for you. You might want to consider purchasing a copier scanner from us! With a copier scanner you can retrieve a single document among thousands in seconds on any PC in your office. The cost to add the scanning function to any or our copiers will normally range from $300 to $600 per copier. Less than the cost of a good file cabinet!
The first way you can send (store) a document from a copier to a PC is to PULL the document from the copier scanner to your PC. In this process, you put the document on the copiers’ feeder and then go to the PC on which you want the document to come to. This method is also referred to as “scan to file.” Using an off-the-shelf imaging program from Adobe (cost around $200) on your PC you can then pull the document to a designated folder and archive it, forward it to email, etc. The second way you can send (store) a document from a copier scanner to a PC is to PUSH the document from the copiers’ feeder to an email address or folder on your network. Using this method the copier scanner usually has the scanning software residing on the copiers’ hard drive. Both types of document imaging can work well depending on your business requirements. If you goal is to efficiently archive and store documents, then using the PULL process seems to work the best if you are only scanning to one destination. If you normally like the flexibility to scan to email, or scan to multiple folders, then you’ll want to purchase a copier scanner with PUSH technology.