We've heard a lot about document imaging and we were wondering the different ways a copier scanner can image and store a document?

There are two ways a copier scanner can store, archive or forward a document. But first we need to explain the term copier scanner. This is a term used when a copier can perform a scanning function in order to facilitate document imaging. This feature on a copier is becoming more popular since studies have shown that 90% of an organizations’ information is still inaccessible by their computer systems. Document imaging provides reliable long-term storage for all kinds of documents including text documents, scanned images & graphics, CAD drawings, web files, and business records.

I have been thinking about consolidating my office equipment and purchasing a copier printer. What are the benefits of having an all in one copier printer versus a single copier and printer?

The quality of output on a copier printer is the same as a standalone laser printer and your cost of toner is much lower on a copier printer. To see the substantial savings you can achieve by getting a copier printer from us let’s compare a Konica 7022 22 PPM copier printer versus an HP stand alone 22 PPM printer. From a capital standpoint you can purchase the copier printer accessory (better known as a network print card) from us for $400. To buy the HP 1320- 22 PPM laser personal monochrome printer – the retail price on this printer with shipping is also around $400.

Can you give me some buying tips on how to get the best copier for my investment? Wow, I don't know where to start!

There are definitely some dos and don’ts to consider when purchasing a copier. You can spend from $150 to $50,000 on a copier, but in most cases a typical (properly remanufactured) Black and White office copier will cost from $2,500 to $7,000. Of course this depends on the accessories and speed your office requires. Though tempting, don’t buy the low-end all-in-one copier that costs around $300. The cheap copier may seem like a great deal at the time, but their cost per page is 5 to 10 times greater than a larger office copier.

Do new copiers really depreciate 80% after the first few months of use? What is the warranty on a Remanufactured copier?

Believe it or not, copiers do depreciate 80% or more immediately after purchase. When we re-market a slightly used copier for a leasing company, the normal discount is 75% and the copier has to have an original meter less than 3 months (as rated by the manufacturers’ recommended monthly volume). The heft sticker on a new copier alone can encourage many savvy business owners to focus on the slightly used copier market.

Is it best to lease/rent a digital copier or should I own it? Should I have my copier service contract included in my monthly lease payment?

My 10 years of experience selling new and used copiers tells me that you are better off owning your copier machine. The reasoning for this answer is simple, you’ll save money! The obvious savings is that you won’t be paying a monthly interest fee to the financial institution, but the bigger savings is on the capital cost. When you lease a digital copier the copier dealer will normally set up a 36 or 48 month term. At the end of this term, they will give you an option to buy your copier machine out right for a residual value.

When I compare different brands and models of copy machines, how do I know which ones are the best?

There is a company by the name of Buyers Laboratory Inc. that has been independently testing and rating office copiers for over 45 years. Today, BLI remains the leading authority and provider of critical intelligence in the office copier industry and continually renews its commitment to provide the highest level of copier testing and rating for business consumers. BLI is completely independent in all of their testing processes and subsequent reporting on office copiers.

Do you recommend getting a service contract on my copier?

A copy machine unlike most other office equipment is made up of many consumable parts such as toner, drums, cleaning blades, drums, fusers, rollers, etc. From experience I can tell you that 80% of all copy machines are put under some sort of service contract for this very reason. When you purchase a copier look at the service interval (maintenance interval)! The wider or longer the interval the lower your service rate will be. Copier speed and service intervals go hand in hand. The faster the speed on a copier the wider the service intervals normally are.

I have been thinking of getting a color copier, but I am concerned about the added service costs associated with a color copier. What is the service costs differences between a color copier and a black and white copier?

A color copier cost you more for service, there is no doubt about that. On average a color copier will cost about 8 times greater for a service contract. The average black and white copier will cost around 1 penny per page for a complete parts and labor copier service contract. For a color copy machine the average service contract runs about 8 cents per page.

Does the monthly volume on my copy machine affect my copier service contract?

In one word- Yes! The larger your monthly copy volume the lower your cost-per-copy (CPC) service rate will be on your copy machine. To help you understand, think of the copier dealer handling the service contract on your copier machine. If you’re monthly copy volume is only 2,000 pages and the service rate is .012 then your local dealer would get $24/month.

Digital Copiers - Advantages over Analog

Analog copiers use a mirror inside to project a copy of the document onto an internal drum. Static electricity creates an outline of the image, and draws toner particles to the blank sheet of paper. A heating element dries and secures the image onto the paper, which produces the final copy. Digital canon copiers possess different functionality. Digital copiers use internal memory to save a copy of the document which is digitally scanned.